Perfect Presentations – How You Can Achieve Perfect Presentation Results With Better Content

You should know that your presentation audience will remember only some three or four of your points 24 hours after your well-crafted speech. Now that might come as a surprise to you. And if your presentation technique involves a series of PowerPoint bullet lists then it will be a shock.

Your audience’s ability to absorb information during your presentation is heavily influenced by your speaking style, presentation technique and organizing skill. So the first thing to do is organize your presentation around three to four main points. If your audience will only recall that many points then you must focus on that many — and make them count.

To help, you should aim to use a theme within which to wrap the presentation. Themes actively help an audience to capture your points and then make sense of them.

An audience will be thinking through your presentation at the rate of some 600 to 700 words a minute. And in the meantime you will speak at the rate of 150 to 200 words a minute. No more than that. There’s a clear gap. And that gap is typically filled by audience clutter or their active thinking on your content. In the case of audience clutter — your content is not reaching them and they are absorbed in what’s going on in the office or at the football park. Not a good scenario.

But the audience that is actively thinking about your content is the perfect scenario. An engaged audience will ponder the impacts of your points. They will look for meanings. And they will look for implications. In short, they are interested and absorbed with your content and the points you make.

Speaking at an ever faster rate will not help you to fill the gap between detachment and engagement. And presenting more and more bullet lists will also not help. More information simply builds the potential for greater confusion and linguistic misinterpretation among your audience. When you consider that there are two meanings for every third English word there’s an obvious challenge with information overload.

The answer is to stick to the three to four main points that your audience will remember. Use a theme to assist the understanding process. And then take account of these four rules for making each of your presentation points really count:

  1. Make a benefit. Each point that you make should be framed with audience benefit or outcome in mind. It’s about them, for them and it concerns them. So stress the benefit to them.
  2. Make them clear. There’s no room for uncertainty or vagueness. Ensure your points are clear, concise and precise. Edit your choice of words and avoid complexity.
  3. Make them self standing. Any point made in your speech must be self standing. When they are not they merge together and lose their distinctiveness. Once their distinction is lost, the point also becomes lost. If a point can’t stand alone then it doesn’t deserve to be made.
  4. Make them relevant to your theme. You selected your presentation theme to help your audience to remember your speech. So the theme has to be relevant and vice-versa. If there’s a conflict, change either the theme or the point.

Better content, with well-managed points and themes, is essential for a perfect presentation. When you need the best possible results from your presentation you must focus on your content, its construction and its management. Your audience will recall only three or four points. So make sure that they are the right points.

Is This a Christmas Present or What?

One great blessing of Christmas is presents. Of course, at my age, I am not too interested in what I am getting but rather what I am giving.

I cannot think of one thing I really would want. I got everything I need even though some of it may be old and outdated. As long as it works, I’m happy with that.

Therefore, it is not what I am receiving that is important to me. I love to see the smile on the grandchildren’s face as they open up a present. I am just as delighted as they are opening their gifts because I did not buy it. I paid for it, but it is the job of the Gracious Mistress of the Parsonage to do all of the shopping, gift buying, wrapping, and everything that goes with it.

If it were up to me, nothing would really get done, which would be sad.

As I say, I am not looking for much for Christmas this year, just to enjoy the family and celebration.

Then something happened this past week that changed that attitude of mine.

In the mailbox this week, I received a letter from the state traffic department. I was a little nervous opening it because I’ve never received such a letter before. Why were they sending me a letter? What kind of trouble am I in?

When I opened it, I noticed it was a traffic violation notice. Upon further notice, I saw it was not for me. Can you guess who this traffic violation was for? Two guesses, and it’s not me.

I’m not too much into dancing, but I must admit, I did a little happy dance as I read this letter.

Accordingly, my wife had a traffic violation, and a camera recorded it.

Looking at the picture, it did not look anything like my wife. The whole picture was blacked out so you could not see anything. Oh well, it did have her name on it, what more do I need?

Walking into the house, I was cheerfully whistling and maybe some dancing.

“What are you so happy about?”

Looking at my wife, I said, “I’m sorry. What did you say?” I heard her, but I wanted to hear her repeat it.

“You heard me. What are you so happy about?”

I was going to ask her to repeat it, but I thought otherwise.

Handing her the letter, I said with the biggest grin on my face I have ever had, “You have a traffic violation ticket.”

There are times in life to celebrate, and, as far as I was concerned, this was one of those times. I do not very often if ever, get one over on the Gracious Mistress of the Parsonage. This was the first time, and I did not quite know how to handle myself. How much happiness is too much happiness?

“This cannot be my ticket,” she said with a very disgusting growl.

“I think it is. It has your name and your license plate number on it. Who else’s is it?”

She went outside to her van and checked the license plate number. It was not the right number.

“It is not the right license plate number, so it cannot be mine.”

At this point, my happiness peaked. I was not expecting something like this. I was expecting a traffic violation. The total was $2.35. It did not seem like much, but there it was. I would be able to enjoy this moment for the rest of my life. Oh, how sweet life can be, especially at Christmas.

She handed the letter back to me and said, “Look, this violation was last week in Miami. I was not in Miami last week. This cannot be right.”

My happiness was on a downward spiral. I looked the letter over several times only to discover she was right. She is always right, and here was new proof. I advised her to take it over to the sheriff department and see what they think.

It was not long before she came back and into the house happily whistling but no dancing.

“What are you so happy about?”

She looked at me with a smile and a Merry Christmas twinkle in her eye and said, “The sheriff department told me this was a fraud. It is not my ticket. They advised me to destroy it and forget about it.”

Looking at me smiling, she said, “Aren’t you happy for me?”

All I could do was look back, smile, and say, “Yes, dear.”

Of all the tickets I have received, I could enjoy one for my wife.

It was not a very serious issue, but I could have gotten a lot of mileage from this. Now it is gone. Just when you think you got something, it turns out to be nothing.

I am glad that the ticket was a fraud. I was thinking of what the apostle Paul said. “Be careful for nothing; but in every thing by prayer and supplication with thanksgiving let your requests be made known unto God” (Philippians 4:6).

It is that time of the year when we think about all the things to be thankful. I am not sure how many blessings I have because some of the more important ones are ones I do not see. If I rest in God, he will take care of all the blessings I need in life.

A Few Qualities of a Good Negotiator

Negotiation is a skill that can not be developed easily. Here are some of the qualities of a good negotiator:

1. Preparation. If you’re going to be negotiating anything important, you’ll need to make sure you’re prepared for any outcome. Good or bad, any deviation from the prepared argument could be bad if you don’t know what you’re doing. Being light on your feet and very flexible will save you from many blunders, but it’s better to know what you’re planning to do if this event occurs. Be prepared, and you’ll save yourself from having to fix problems later on.

2. Make a plan, and set limits to what you’ll concede. It’s like any good business venture, you should have a well defined outcome and boundaries on what you’re prepared to do in order to achieve your outcome. With a clearly defined goal you’ll be able to achieve it more easily.

3 Listen Carefully. If you’re going to make sure to achieve a positive outcome, take notes and be clear about your communication. Being clear from the start and listening carefully will make sure that you’re being understood, and you’re also understanding your partner in negotiation.

4. When the negotiations are over, that’s it! It’s easy to try to make concessions after the negotiations have been finalised, but it’s a bad way to go. Once the deal is closed, make sure the paperwork is signed and that no further options are available to open back up for changes to the deal. Make sure everything is clear and understood.

5. Be careful who you bring with you for support. It’s a big no-no to bring someone with you who’s likely to make emotional comments regarding the outcome or the choices you make. Someone who states preferences without thinking of the repercussions can most likely cause the negotiator for the other team to have advantages. A friend might mean well, and be there for moral support, but if they can’t keep their mouth shut you might find they land you in trouble and heading towards a poor deal.

6. Negotiate in a place where you choose. If you can choose the location of the negotiation, do it. You’ll get the home court advantage and be more comfortable when negotiation. Don’t underestimate the benefit of doing this. It’s a proven fact that if you can negotiate in a location where you feel at home, you’ll relax, and be more in control.

Happy negotiating!